Privacy Policy

What is this Privacy Policy for?

This privacy policy is for www.internationalauthors.org and served by The International Authors Forum and governs the privacy of its users who choose to use it.

The policy sets out the different areas where user privacy is concerned and outlines the obligations and requirements of the users, the website and website owners. Furthermore, the way this website processes, stores and protects user data and information will also be detailed within this policy.

The website

This website and its owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies to all UK national laws and requirements for user privacy.

Contact & Communication

Users contacting this website and/or its owners do so at their own discretion. Every effort has been made to ensure a safe and secure form to email submission process but we advise users using such form to email processes that they do so at their own risk.

This website and its owners use any information submitted to provide you with further information about the membership services on offer or to assist you in answering any questions or queries you may have submitted. Your details are not passed on to any third parties.

Please refer to our Cookie Policy to find out how this website uses cookies.

External Links

Although this website only looks to include quality, safe and relevant external links users should always adopt a policy of caution before clicking any external web links mentioned throughout this website.

The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Social Media Platforms

Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.

Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.

This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.

Shortened Links in Social Media

This website and its owners through their social media platform accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy urls (this is an example: http://bit.ly/zyVUBo).

Users are advised to take caution and good judgement before clicking any shortened urls published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine urls are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.

Data Privacy Policy

Members data

The General Data Protection Regulation (GDPR) means you have more control over how your personal data is used. The IAF take our obligation to look after any information supplied by our members seriously.

Using our members’ data properly and legally is vital to our work. Our members rely on us to provide them with up-to-date information about the issues we work on

Collection and use of data

Organisations joining the International Authors Forum (IAF) are required to supply contact details for representatives in order to enable the IAF to:

  • share news;
  • communicate; and,
  • organise events with its membership.

The Company maintains a Members Database comprising the following information: 

  • Personal information: names, contact and address details of representatives of member organisations

The IAF Auditors are also given access to our financial records for the purpose of the audit only.

Other than as described above, personal data is never released to a third party without the member’s prior permission. 

The IAF will publicly share a list of organisations that are members, as well as the identity of representatives of the IAF steering committee. The details of organisations will only be those that are publicly available. The identity of Steering Committee members will only include details they have volunteered to share.

Rights in relation to data

IAF members can contact us to correct the data we hold in respect of their organisation and representatives (where relevant). The members’ area is open to all members of the IAF. Members are given online access when they join IAF. Subsequent access to the Members’ area requires entering a username/email address and password which is encrypted and known only to the member.

Security of data provided to IAF

When storing and processing the personal data provided by members, the IAF will take appropriate technical and organisational measures to protect the data against accidental or unlawful destruction, loss, alteration or unauthorized disclosure or access including through use of data encryption and other measures. Prior to introducing new systems or technologies relevant to the processing of personal data, the IAF will undertake the necessary impact assessments with a particular focus on any associated risks.

Data retention

The IAF will retain contact details for member representatives until this relationship changes.

Data breaches

In the event of any breach of systems impacting on the security of personal data, the IAF will inform the affected individuals at the earliest opportunity describing the nature of the breach, the possible consequences and the measures being taken to remedy the situation.

Complaints

If you are unhappy with the way in which the IAF processes your personal data please contact us using the information provided below. You also have the right to lodge a complaint before the Information Commissioner’s Office (ICO), the UK data protection authority. Their contact details as are follows: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF; Tel: 0303 123 1113 (local rate) or 01625 545 745; or see their website https://ico.org.uk/

Contact us

Please direct any enquires relating to this policy to: International Authors Forum, 1st Floor, Barnard’s Inn, 86 Fetter Lane, London EC4A 1EN, or via email luke.alcott@internationalauthors.org